Simple. Secure. Cost Effective.

Didlake Document Imaging

A simple, secure, cost-effective transition
from physical to digital files will transform your business.

Digital transformation can be approached incrementally.

It doesn’t need to be disruptive, complicated, or expensive.
We work hard to create a simple, seamless experience from your initial consultation to the final document storage solution.

Each business has different document imaging requirements.
From an entire records retention storage room to a few file boxes, we are ready to process your scanning job.

Customization requests are welcome.
We will work with you at each step to ensure you find the solution that is right for your business.

See What Our Clients Have To Say

“Scanning several years of membership documents was a daunting task for our Association. We quickly developed a great partnership with Didlake Document Imaging and they relieved us of this strenuous task. Their dedication to the confidentiality and safety of our documents was their number one priority. We appreciated their attention to detail and ease of the process. I cannot speak highly enough of Didlake Document Imaging’s staff team, services, and process they have in place to make sure your project is without error. Thank you, Didlake Document Imaging!”

April D. Thomas
CEO, REALTOR® Association of Prince William
I had Didlake Imaging scan 3000 photos for me. Now those memories are preserved forever. Excellent service, excellent price. I highly recommend Didlake Imaging.

Mason Hollcroft

Didlake Document Imaging Offers Comprehensive Service Solutions Customized to Meet Your Needs

Document Imaging services can be provided on- or off-site. We provide secure pickup and transport of your documents to our secure facility. Secure drop-off and return or destruction of original documents is also available. Cost is determined by labor hours, paper-quality, volume of material, and output format.

Document Preparation Services
- Separate files, remove staple and paperclips, fix tears and dog ears, and secure sticky notes and loose papers.
Document Scanning Services
- Physical files are directly scanned to digitally indexed files stored on a secure server
- Any size document — from handwritten documents, photos, engineering drawings, and architectural blueprints to medical files, historic documents, unusually-sized documents, and small receipts
- To any file type including TIFF, PDF, JPEG, PNG - To color, grayscale, or black and white
Optical Character Recognition (OCR): Provides you full searching capability
Forms Processing: Turn your information captured on forms into usable data
Document Destruction
- Provided in partnership with Safeguard

Back-File Document Conversion
- Scan and index existing documents, microfilm, and microfiche to a searchable digital archive
Day-Forward Document Scanning
- Scan, index, and store new documents as a part of a normal business workflow
Storage Solutions
- Microsoft Azure cloud storage
- Optical Media (DVD)
- External hard drive
- Flash drive

We are readily available to you throughout the scanning process and are highly responsive. We understand your need to keep your business moving.

Expertise

We deliver a final product that is clear, legible, accurate, and complete. Our commitment to quality document preparation and scanning ensures the truest replication of your paper files in digital form.

High-quality industry standard scanning technology combined with over 20 years of experience in file conversion tracing its roots back to microfilm
Highly skilled scanning technicians trained to follow HIPAA and other privacy regulations and procedures
Background checks for all team members
A secure scanning facility with restricted access
Strict chain of custody

Physical to Digital — How It Improves Business

Exchanging information electronically is part of everyday life. Scanning physical records to produce digital files paves the way to digital transformation. Digital files combined with a good document management program are integral to a well-run organization.

Positive Customer Service

Improved access to information ensures better client customer service and retention. Clients expect to do business with less paper. Engage with them in the way that they want, need, and expect.

Save Money

A reduction in printing and photocopying as well as less postage and stationary saves money.

Share Critical Information

Documents stored in boxes, file rooms, and off-site storage facilities are virtually impossible to share. It is faster and more cost effective to share digital files among staff and with clients.

Access Data Instantly

Properly indexed digital files take seconds to retrieve. OCR turns scanned documents into searchable text. Search an entire library of files by individual keyword or browsing to find key information quickly. Quick access to information allows issues to be resolved faster benefiting the client and the business.

More Time for Work that Matters

Eliminate misfiled documents and time wasted sifting through volumes of paper to locate information. A quick search with keywords efficiently produces the needed information. Searchable, indexed information reduces time spent on day-to-day business tasks.

Enhance Security

Scanned physical records are securely stored and maintained for an indefinite period of time. Digital files can be password protected and encrypted. Scanning also minimizes the risk of loss or damage and ensures that multiple backups can be created. Confidential client information is kept secure.

Faster, Cheaper Audits

Digital files create the opportunity for the automatic creation of audit trails that identify who made changes to a file, what changes were made, and when they were made.

Capture All Necessary Data

Physical records provide untapped reservoir of data. Scanning creates digital files that can be easily searched to provide data that can be used to inform faster decision making.

Optimize Office Space

Gain control over file cabinets and storage boxes of physical records by scanning them to digital files and reclaim additional, costly workspace. Digital files can be stored in the cloud, hard drive, or flash drive.