Digital Document Preservation and Archiving

Information stored on old documents plays an important part in our history. Digital document preservation and archiving captures history recorded on documents for generations to come.

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Preserving the Past through Digitization

Physical, historical archives accumulate a large number of paper documents that are essential to preserving a record of the past. Digitization transformation is a top priority for institutions such as libraries and archivists whose top priority is safety and security.

Unfortunately, natural disasters, such as fires or floods, can occur and damage or destroy these irreplaceable documents. Digital document scanning gives protection against circumstances that are beyond one’s control while opening access to a wider audience.

Historical Document Scanning of Archives and Collections

Didlake Imaging’s specialized scanning equipment allows for careful scanning of often fragile and valuable historical documents. Once scanned, these documents are captured and archived in high-quality digital form.

The digital images created from scanned documents are cleaned up and read through optical character recognition (OCR) software. With OCR, documents can be searched for keywords or phrases for easy identification and retrieval.

Building a Digital Archive

Digital preservation of historical documents through document scanning gives you the option to make your information available to the community through web-based storage. Your digital archive can be as simple as PDFs stored on your network or as complex as an off-site database and document management software.

Online archives can be easily accessed with digitization and searchability. A digital archive allows users to click on, zoom in and study original images of historical documents in detail. Each document we scan is stored in a secure cloud depository where you can manage document access and controls.

Rest easy knowing that your collection is continuously preserved and backed up, and confidential files are kept away from unwanted eyes. Even if you accidentally delete files from your archive, Cloud storage will recover them.

Original Documents for Digital Preservation

Our experts provide digital archiving and scanning solutions for fragile original documents. There are many other types of documents that scanning can preserve.

All organizations — from law and medical offices to government entities, educational institutions, and more — can preserve their history with document scanning services. Even individuals can benefit from digitizing their personal records, including insurance paperwork, student records, tax returns, and other personal documents.

Types of Documents Preserved With Historical Scanning

Our digitization experts process original pages of history to keep your organization’s collections alive and accessible. Some of the most common documents we process include:

  • Periodicals
    • Collections of company or organization newsletters and widely distributed newspapers can be beautifully displayed and shared digitally.
  • Correspondences
    • Save first-person recollections from historical letters. Digital scans clarify image quality, create a valuable backup of the original, and be used as a digital resource.
  • Company Records
    • Digitizing historical documents moves your office into the digital age. Digital transformation of company records keeps vital information up to date, organized, and protected.
  • Photographs
    • Digital preservation ensures old photographs and important images are captured with high image quality. Our photo management system can help you develop a digital image archive of moments through history.

Our team preserves collections according to National Archives and Records Administration (NARA) standards. We design a personalized preservation plan specific to your collection. Our expert team at Didlake Imaging is ready to create a digital preservation archival solution tailored to your needs.

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Features & Benefits

An Eco-Friendly Solution

An Eco-Friendly Solution

Our scanning experts process inbound physical mail to digital formats by manually scanning paper mail at our secure in-house facilities located in Manassas, Virginia.

Quick Search & Retrieval

Quick Search & Retrieval

Optical character recognition (OCR) converts the contents of your documents into searchable digital files. Digital access allows for better collaboration amongst colleagues and search capabilities within documents by text or index. Your workers can spend more time working and less time searching with increased efficiency and document control.

Private & Secure

Private & Secure

Keeping your information confidential is our top priority. Our staff is dedicated to keeping your data protected. Our team is HIPAA and NARA compliant, managing your paper mail in one location to standardize your process and reduce the risk of noncompliance with organizational and federal policies.

The Didlake Difference

The Didlake Difference

When you scan with Didlake Imaging, you make a difference. We provide people with disabilities enriching employment opportunities that integrate them into the workforce and our communities.

Preserve Historical Documents for the Future

See What Our Clients Have To Say

"Didlake is an all around fantastic company. I utilized their image scanning services for a personal project and they could not have been more accommodating and kind to me. From my interactions with the staff at the Manassas location I truly believe that Didlake is a company that cares about their customers, their employees, and their services. I was incredibly pleased with the quality of the photo scans and quick turnaround time. Their pricing for ...
"Very reliable and responsive. Helped with all my scanning needs. Would 100% work with them again. Great people and great mission!"
Cole BradshawGoodProjects
"Tremendous value for cost and high quality services. Would highly recommend to others."
"Didlake did an excellent job processing my digital records for River Creek OA. They were thorough, professional and an all around a pleasure to work with. Their quote was fair and accurate. They did not bait and switch like the prior company we tried to work with. A class act!"
Brittanie DavisRiver Creek HOA
"Very pleasant and personable. Explained everything to me and had answers to all of my questions. The team was very enjoyable and easy to work with to complete our task."
"The scanned documents were very clear, their service, fast and efficient, very friendly staff. I admire them hiring people with disabilities. If I have another large scanning job, I would have them do the job. I highly recommend them."
"I recently had some old and delicate family photos scanned. Didlake Photo Imaging went above and beyond my expectations in both quality of work and delivery of the final product. I highly recommend them and plan to use their services again in the near future to scan additional photos."
Veronica Crim
"My scanned photos are lovely! They were reasonably priced and exceeded my expectations in delivery time. Excellent photocopying plus the wide range of other services the company provides, in addition to their commitment to employing persons with disabilities, makes it easy to endorse this outstanding firm."
Sally Prouty
"I was greeted by highly personalized and friendly service for which I am grateful. I was very pleased with the results of their work and will use Didlake Photo Imaging again when I need similar services."
Stephen Robinson
"Working with Candie and everyone at Didlake for our large scanning project was a pleasure. They were courteous, professional, and made the process smooth and easy! They offered a more than fair price point for their services and of course, it is always wonderful to know that you are supporting a nonprofit like theirs that employs adults with disabilities. Would 100% work with them again!"
Rachel CarrierThreespot
"I had Didlake Imaging scan 3000 photos for me. Now those memories are preserved forever. Excellent service, excellent price. I highly recommend Didlake Imaging."
Mason Hollcroft
"I had a relatively small digitizing job for Didlake, but they treated me and my order with the same attention to detail and commitment to quality that I'm sure they give to large commercial jobs. Tremendous customer service and great value. Highly recommend this company!"
Ronald Richardson
"Didlake Imaging did a great job with our request! They were timely and responsive. I highly recommend them for service. Thank you!"
Toya PowellFaith in Action
“Scanning several years of membership documents was a daunting task for our Association. We quickly developed a great partnership with Didlake Document Imaging and they relieved us of this strenuous task. Their dedication to the confidentiality and safety of our documents was their number one priority. We appreciated their attention to detail and ease of the process."
"I chose Didlake for many reasons. I was planning to close my office and work from home. I wanted to digitize certain records and have them on my computer due to the lack of file space at my home. The process was easy and successful. I highly recommend them. They also manage mailrooms for offices who are limiting their staff coming into the office. Didlake crew, thanks for the great work."

Service Solutions

Document Preparation Services
Separate files, remove staples and paper clips, fix tears and dog ears, and secure sticky notes and loose papers.

 

Document Scanning Services
Physical files are directly scanned to digitally indexed files stored on a secure server.

 

Optical Character Recognition
Provides you full searching capability of digital documents.

 

Forms Processing
Turn your information captured on forms into usable data.

Back-File Document Conversion
Scan and index existing documents, microfilm, and microfiche to a searchable digital archive.

 

Day-Forward Document Scanning
Scan, index, and store new documents as a part of your normal business workflow.

 

Cloud Storage Solutions
Store files in secure cloud storage. We deliver your scanned documents to you through Microsoft Azure’s secure cloud. Other delivery options include flash drive storage, external hard drives, and optical media (DVDs.)