Information stored on old documents plays an important part in our history. Digital document preservation and archiving captures history recorded on documents for generations to come.
Digital Document Preservation and Archiving
Preserving the Past through Digitization
Physical, historical archives accumulate a large number of paper documents that are essential to preserving a record of the past. Digitization transformation is a top priority for institutions such as libraries and archivists whose top priority is safety and security.
Unfortunately, natural disasters, such as fires or floods, can occur and damage or destroy these irreplaceable documents. Digital document scanning gives protection against circumstances that are beyond one’s control while opening access to a wider audience.
Historical Document Scanning of Archives and Collections
Didlake Imaging’s specialized scanning equipment allows for careful scanning of often fragile and valuable historical documents. Once scanned, these documents are captured and archived in high-quality digital form.
The digital images created from scanned documents are cleaned up and read through optical character recognition (OCR) software. With OCR, documents can be searched for keywords or phrases for easy identification and retrieval.
Building a Digital Archive
Digital preservation of historical documents through document scanning gives you the option to make your information available to the community through web-based storage. Your digital archive can be as simple as PDFs stored on your network or as complex as an off-site database and document management software.
Online archives can be easily accessed with digitization and searchability. A digital archive allows users to click on, zoom in and study original images of historical documents in detail. Each document we scan is stored in a secure cloud depository where you can manage document access and controls.
Rest easy knowing that your collection is continuously preserved and backed up, and confidential files are kept away from unwanted eyes. Even if you accidentally delete files from your archive, Cloud storage will recover them.
Original Documents for Digital Preservation
Our experts provide digital archiving and scanning solutions for fragile original documents. There are many other types of documents that scanning can preserve.
All organizations — from law and medical offices to government entities, educational institutions, and more — can preserve their history with document scanning services. Even individuals can benefit from digitizing their personal records, including insurance paperwork, student records, tax returns, and other personal documents.
Types of Documents Preserved With Historical Scanning
Our digitization experts process original pages of history to keep your organization’s collections alive and accessible. Some of the most common documents we process include:
- Periodicals
- Collections of company or organization newsletters and widely distributed newspapers can be beautifully displayed and shared digitally.
- Correspondences
- Save first-person recollections from historical letters. Digital scans clarify image quality, create a valuable backup of the original, and be used as a digital resource.
- Company Records
- Digitizing historical documents moves your office into the digital age. Digital transformation of company records keeps vital information up to date, organized, and protected.
- Photographs
- Digital preservation ensures old photographs and important images are captured with high image quality. Our photo management system can help you develop a digital image archive of moments through history.
Our team preserves collections according to National Archives and Records Administration (NARA) standards. We design a personalized preservation plan specific to your collection. Our expert team at Didlake Imaging is ready to create a digital preservation archival solution tailored to your needs.
Features & Benefits
An Eco-Friendly Solution
Our scanning experts process inbound physical mail to digital formats by manually scanning paper mail at our secure in-house facilities located in Manassas, Virginia.
Quick Search & Retrieval
Optical character recognition (OCR) converts the contents of your documents into searchable digital files. Digital access allows for better collaboration amongst colleagues and search capabilities within documents by text or index. Your workers can spend more time working and less time searching with increased efficiency and document control.
Private & Secure
Keeping your information confidential is our top priority. Our staff is dedicated to keeping your data protected. Our team is HIPAA and NARA compliant, managing your paper mail in one location to standardize your process and reduce the risk of noncompliance with organizational and federal policies.
The Didlake Difference
When you scan with Didlake Imaging, you make a difference. We provide people with disabilities enriching employment opportunities that integrate them into the workforce and our communities.
Preserve Historical Documents for the Future
See What Our Clients Have To Say
Service Solutions
Document Preparation Services
Separate files, remove staples and paper clips, fix tears and dog ears, and secure sticky notes and loose papers.
Document Scanning Services
Physical files are directly scanned to digitally indexed files stored on a secure server.
Optical Character Recognition
Provides you full searching capability of digital documents.
Forms Processing
Turn your information captured on forms into usable data.
Back-File Document Conversion
Scan and index existing documents, microfilm, and microfiche to a searchable digital archive.
Day-Forward Document Scanning
Scan, index, and store new documents as a part of your normal business workflow.
Cloud Storage Solutions
Store files in secure cloud storage. We deliver your scanned documents to you through Microsoft Azure’s secure cloud. Other delivery options include flash drive storage, external hard drives, and optical media (DVDs.)
