Digitally Transform Your Organization with Document Imaging Services

Ready to gain an edge over your competitors and better prepare your business for the future? Didlake Imaging can help you by digitally transforming your business. Digital transformation streamlines your document management workflow, saving you time and money.

Our digital transformation solutions are scalable and grow with your business. Didlake Imaging is prepared to provide our scanning and digitization services for your journey towards a paperless office. Every solution is customized to your individual needs, resulting in accurately captured and extracted data, automated processes, and securely preserved records that meet your compliance and retention guidelines.

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Digital Transformation Re-Imagined with Document Imaging and Management

The future of the modern workplace is remote, and now is the time to adapt. Having a strong document digitization strategy is more important than ever. Evolving technology and growing customer expectations are influencing companies to embrace digital transformation.

Working with a digital transformation and document imaging partner allows team members to work more efficiently and securely access important documents no matter their location or device.

How A Paperless Office Empowers Your Team

The reality for businesses today is that customers and team members expect instant access and relevant information across platforms and devices. Working with a digital transformation and document imaging partner allows you to deliver an unlimited customer experience. Everyone is connected with quick document access and retrieval across multiple locations and devices.

Benefits of Digital Transformation

Adopting a digital document management system is beneficial even when not working remotely. Digital imaging reduces time spent on routine administrative tasks and reduces the need for on-site document storage. If your employees ever spend valuable time searching through cabinets or piles of documents looking for something, digitizing your documents would allow them to use keywords to search your entire repository. No more wasted time. A paper-light or paperless office creates a workflow designed for productivity.

Our document digitization service empowers your team to access information quickly and transfers vital data to an online platform to keep your paperless office moving efficiently. Here are a few ways we make that happen:

  • Bulk document imaging and scanning to generate digital copies of company files
  • Records management and business continuity consulting help you control your files over their information lifecycle, keeping you compliant with state and federal privacy laws.
  • Document indexing, data capture, and forms processing.
  • Secure Cloud Storage options are easily integrated into the Document Management System of your choice.

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Uphold Security Compliance & Improve Business Processes

Certain security and privacy compliance laws mandate that some paper documents be stored for several years. Industry, state, and federal regulations set time periods for sensitive documents’ maintenance, requiring your company to spend money on proper storage solutions.

The majority of business documents and legacy records can be digitized. A cloud-based document storage solution improves your business processes, helping you to remain competitive and legally compliant while meeting the needs of your customers. Didlake Document Imaging can convert your paper documents into an electronic archive, ensuring everything you need is stored securely while making file retrieval quick and easy.

Maintain Document Retention Compliances

Digital transformation strategies incorporated with a document management solution can support records retention timelines. Your business can automate document retention compliances with notifications for purging records as established by your organization’s records retention schedule.

Ensure Business Continuity with Digital Archiving and Back-Ups

Digital archiving and document digitization is invaluable for your business continuity. Natural disasters and unforeseen circumstances can destroy paper documents that contain critical information. If you did not have a digital backup of these files, this would halt your business’ processes.

It’s not a matter of if you need digital backups, but when. We’re here to help you utilize a digital transformation solution that improves the resiliency of your organization.

How Digital Transformation Works

An information governance program with scanning and secure disposal reduces storage costs and risk of information breaches. Here’s how Didlake Document Imaging’s digital transformation services use digitization to ensure the right people have access to the right information at the right time:

How Didlake Imaging transforms your physical documents into digital files.

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Features & Benefits

An Eco-Friendly Solution

An Eco-Friendly Solution

Our scanning experts process inbound physical mail to digital formats by manually scanning paper mail at our secure in-house facilities located in Manassas, Virginia.

Quick Search & Retrieval

Quick Search & Retrieval

Optical character recognition (OCR) converts the contents of your documents into searchable digital files. Digital access allows for better collaboration amongst colleagues and search capabilities within documents by text or index. Your workers can spend more time working and less time searching with increased efficiency and document control.

Private & Secure

Private & Secure

Keeping your information confidential is our top priority. Our staff is dedicated to keeping your data protected. Our team is HIPAA and NARA compliant, managing your paper mail in one location to standardize your process and reduce the risk of noncompliance with organizational and federal policies.

The Didlake Difference

The Didlake Difference

When you scan with Didlake Imaging, you make a difference. We provide people with disabilities enriching employment opportunities that integrate them into the workforce and our communities.

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Service Solutions

Document Preparation Services
Separate files, remove staples and paper clips, fix tears and dog ears, and secure sticky notes and loose papers.

 

Document Scanning Services
Physical files are directly scanned to digitally indexed files stored on a secure server.

 

Optical Character Recognition
Provides you full searching capability of digital documents.

 

Forms Processing
Turn your information captured on forms into usable data.

Back-File Document Conversion
Scan and index existing documents, microfilm, and microfiche to a searchable digital archive.

 

Day-Forward Document Scanning
Scan, index, and store new documents as a part of your normal business workflow.

 

Cloud Storage Solutions
Store files in secure cloud storage. We deliver your scanned documents to you through Microsoft Azure’s secure cloud. Other delivery options include flash drive storage, external hard drives, and optical media (DVDs.)

See What Our Clients Have To Say

"Didlake is an all around fantastic company. I utilized their image scanning services for a personal project and they could not have been more accommodating and kind to me. From my interactions with the staff at the Manassas location I truly believe that Didlake is a company that cares about their customers, their employees, and their services. I was incredibly pleased with the quality of the photo scans and quick turnaround time. Their pricing for ...
"Very reliable and responsive. Helped with all my scanning needs. Would 100% work with them again. Great people and great mission!"
Cole BradshawGoodProjects
"Tremendous value for cost and high quality services. Would highly recommend to others."
"Didlake did an excellent job processing my digital records for River Creek OA. They were thorough, professional and an all around a pleasure to work with. Their quote was fair and accurate. They did not bait and switch like the prior company we tried to work with. A class act!"
Brittanie DavisRiver Creek HOA
"Very pleasant and personable. Explained everything to me and had answers to all of my questions. The team was very enjoyable and easy to work with to complete our task."
"The scanned documents were very clear, their service, fast and efficient, very friendly staff. I admire them hiring people with disabilities. If I have another large scanning job, I would have them do the job. I highly recommend them."
"I recently had some old and delicate family photos scanned. Didlake Photo Imaging went above and beyond my expectations in both quality of work and delivery of the final product. I highly recommend them and plan to use their services again in the near future to scan additional photos."
Veronica Crim
"My scanned photos are lovely! They were reasonably priced and exceeded my expectations in delivery time. Excellent photocopying plus the wide range of other services the company provides, in addition to their commitment to employing persons with disabilities, makes it easy to endorse this outstanding firm."
Sally Prouty
"I was greeted by highly personalized and friendly service for which I am grateful. I was very pleased with the results of their work and will use Didlake Photo Imaging again when I need similar services."
Stephen Robinson
"Working with Candie and everyone at Didlake for our large scanning project was a pleasure. They were courteous, professional, and made the process smooth and easy! They offered a more than fair price point for their services and of course, it is always wonderful to know that you are supporting a nonprofit like theirs that employs adults with disabilities. Would 100% work with them again!"
Rachel CarrierThreespot
"I had Didlake Imaging scan 3000 photos for me. Now those memories are preserved forever. Excellent service, excellent price. I highly recommend Didlake Imaging."
Mason Hollcroft
"I had a relatively small digitizing job for Didlake, but they treated me and my order with the same attention to detail and commitment to quality that I'm sure they give to large commercial jobs. Tremendous customer service and great value. Highly recommend this company!"
Ronald Richardson
"Didlake Imaging did a great job with our request! They were timely and responsive. I highly recommend them for service. Thank you!"
Toya PowellFaith in Action
“Scanning several years of membership documents was a daunting task for our Association. We quickly developed a great partnership with Didlake Document Imaging and they relieved us of this strenuous task. Their dedication to the confidentiality and safety of our documents was their number one priority. We appreciated their attention to detail and ease of the process."
"I chose Didlake for many reasons. I was planning to close my office and work from home. I wanted to digitize certain records and have them on my computer due to the lack of file space at my home. The process was easy and successful. I highly recommend them. They also manage mailrooms for offices who are limiting their staff coming into the office. Didlake crew, thanks for the great work."